Rate Tables and the Preparedness Fee

Published Thursday, January 17, 2019

One of the most important components of our Response Recovery program is the rate table: the amount your department charges for labor, equipment and consumables when you respond to an incident. All of your reimbursement claims are based on the data in these tables, so keeping them up to date is very important.

We recommend reviewing your rate tables at least once per year, checking to see if the costs you are listing match your current expense allocations. We work with rate tables from many different-sized departments, so if you need help reviewing your information, don’t hesitate to reach out to us.

The figures shown on rate tables reflect your on-scene costs; that is, the actual costs of providing service at an incident in the field. Take time, for example. Many departments use software that tracks their time on-scene. Multiply that time by the amount shown in the rate table and you have labor reimbursement rate that can be added to a claim.

Here’s the issue. Those rates don’t tell the whole story. What about the cost of prepping the apparatus at the station? Or equipment maintenance? Or staff training? These hidden expenses should also be subject to reimbursement. That’s why many departments add a $150-$300 preparedness fee to their cost recovery claims—an additional charge that more accurately reflects the true cost of the incident response.

If you’d like to integrate a preparedness fee into your cost recovery billing, give us call and we’ll walk you through the steps.

If you'd like more information on rate tables and setting up a preparedness fee, please click one of the buttons below.

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